Doncaster Deaf Trust - Website Privacy Policy

 

This privacy policy sets out how Doncaster Deaf Trust uses, retains and protects any information that you give about yourself when you use this website.

We wish to respect any personal data you share with us and keep it safe. We aim to be clear when we collect your data and not do anything you wouldn’t reasonably expect.

Please read this Privacy Policy carefully to understand our practices regarding your personal data and how we will collect, use and store your personal data. We may update this policy from time to time, so please check it regularly.  If there are significant updates, we will inform those people with whom we are in regular contact, such as email subscribers.

When you provide your data to Doncaster Deaf Trust, the data controller for the purpose of the Data Protection Act 1998 and General Data Protection Regulation will be Doncaster Deaf Trust.

Our address is: Doncaster Deaf Trust, Leger Way, Doncaster, South Yorkshire, DN2 6AY. Our company number is 4105045 and our Registered Charity Number is: 1088060.

Doncaster Deaf Trust is committed to ensuring that your privacy is protected. We only ever request information when:

  1. You ask us to keep you informed about the school, college, or events taking place here
  2. You make a donation or legacy payment towards a specific fund-raising campaign
  3. You purchase products from our on-line shop

 

The information you provide us with is NEVER shared with external third parties without your express permission.

Doncaster Deaf Trust may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from May 2018 and is compliant with the General Data Protection Regulations (GDPR)

What we information collect

We will typically hold the following information about you:

  • Your full name and your title or an indication of the gender that you most closely associate with
  • Birth year (but not birth date) or alternatively a relevant age range
  • Postal address
  • Telephone number(s)
  • Email address
  • Records of your correspondence with us
  • Donation and gift aid details (if you donate to us)
  • Photos and digital images of individuals where you provide them to us
  • Information you enter onto the Website

Information relating to on-line purchases, e.g. Credit and Debit Card information IS NOT collected OR retained by us. Automatic credit and debit card payments information is managed directly through the links on our website by authorised Credit Agencies (e.g. Paypal).

Why we collect the information

We collect information to allow us to provide you with the information or service you have requested from us; to provide you with information which we think you will be interested in; to understand how people use the information we provide on our Website; to tailor information and services we provide to ensure they are relevant to you; and so we can improve how we communicate with you, how we fundraise, and how we operate more generally.

How we collect Information

 1 - When you give it to us directly

You may give us your personal data in order to receive our e-newsletter; to receive further information or products in relation to Little Learner’s Nursery, Doncaster School for the Deaf, The Communications Specialist College or Dickson House Care Home, when we request it via our Website (for example, when you purchase an item from our on-line shop); when you take part in any of our organised activities (including attending any events); when you volunteer with us or take part in any of our events (or request information about these) when we raise funds; when you respond to a survey or when you otherwise engage with us on our Website. When you give us information in this manner, we may collect and store this information.

2 - When you visit our Website

We may collect information about you when you use our Website. Whenever you input information into our Website (for example, if you request a copy of our weekly or termly newsletters)

We may collect other information from your use of the Website, such as your IP address and access times.

We may link our Website directly to other sites. This privacy notice does not cover external websites and we are not responsible for the privacy practices or content of those sites. We encourage you to read the privacy policies of any external websites you visit.

How we use the Information you Provide

We will use your data to:

  • Provide you with the information, products or services that you request from us (for example, newsletters or information about forthcoming events)
  • Provide you with other information, products or services which we feel may interest you, when we have your consent to do so. This may include, information in relation to specific campaigns, voluntary surveys or questionnaires for you to complete, details of relevant volunteering opportunities, and details of any fundraising campaigns we are running
  • Provide you with information about carefully selected third-party events, products, campaigns and competitions, where we have your consent to do so  
  • Personalise our communications with you (for example, to ensure that our communications are tailored taking into account your age, location and previous involvement with Doncaster Deaf Trust, the nursery, school, college or care home)
  • Personalise our Website with your preferences and to reflect your previous interaction with the Website (for example, to ensure that our Website is relevant to your location)
  • Keep a record of your relationship with us and, where you agree, communicate details of our activities that you may have participated in to others (for example by publishing stories and photos on our Website)
  • Allow you to participate in interactive features on our Website when you choose to do so
  • Notify you about changes to our service
  • Comply with applicable laws and regulations and requests from statutory agencies; and
  • Carry out any obligations or provide you with any other services, functionality or content which you specifically agree to on our Website

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. We have a dedicated Data Protection officer that oversees all data protection issues and who regularly updates our encryption and protection to keep your data secure.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website contains links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. We therefore cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
  • If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at; [email protected]
  • We will not sell, distribute or lease your personal information to third parties or are required by law to do so. We may use your personal information to send you promotional information about ourselves and the work we do or about third parties that we think you may find interesting, BUT ONLY if you tell us that you wish this to happen.

You have a right to see the details of personal information which we hold about you under the General Data Protection Regulations (GDPR). The full set of regulations and what it means for you can be found at: https://www.eugdpr.org/

If you would like a copy of the information held on you please write to The Executive Principal, Doncaster Deaf Trust, Leger Way, Doncaster, South Yorkshire. DN2 6AY

If you believe that any information we are holding on you is incorrect or incomplete, or if you require us to delete the information held, please write to us or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect and/or delete information as requested, provided it is legal for us to do so.

Cookies

Cookies are small text files, given ID tags that are stored on your computer's browser directory or program data sub-folders. Cookies are created when you use your browser to visit a website that uses cookies to keep track of your movements within the site, help you resume where you left off, remember your registered login, theme selection, preferences, and other customization functions.The website stores a corresponding file(with same ID tag)to the one they set in your browser and in this file they can track and keep information on your movements within the site and any information you may have voluntarily given while visiting the website, such as an email address.

Cookies are often indispensable for websites that have huge databases, need logins, have customizable themes, and other advanced features.

Cookies  don't contain much information except for the url of the website that created the cookie, the duration of the cookie's abilities and effects, and a random number. Due to the small amount of information a cookie contains, it  cannot be used to reveal your identity or personally identifying information. However, marketing is becoming increasingly sophisticated and cookies in some cases can be aggressively used to create a profile of your surfing habits.